Job Description

: Job Posting Title Administrative Programs Officer III Agency 585 DEPARTMENT OF PUBLIC SAFETY Supervisory Organization DPS / OHP - Chief's Ofc Job Posting End Date (Continuous if Blank) February 15, 2024 Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation $65,000.00 Annually This position will be housed in Oklahoma City, OK. State Benefits State employees with DPS enjoy a minimum of 15 days of paid vacation, 15 days of sick leave, 11 paid holidays each year and a comprehensive Benefit Package including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. Basic Purpose Positions in this job family are assigned responsibilities involving professional level work in managing, coordinating, or directing a major phase of a comprehensive or specialized operating program, providing staff services in various management areas, direction of a major operating division, program, unit, or functional area, or similar responsibilities. This may include serving as an operating program manager assigned administrative, staff, or program responsibilities, coordination, promotion, and improvement of programs, providing services in the areas of formulating agency policies or operating procedures, preparing agency budgets, fiscal management, human resources administration, physical plant operations, or other management functions, supervising specialized agency services, performing highly technical managerial or administrative support duties for executive level positions, or directing and coordinating volunteer or educational programs, and other comparable responsibilities. Positions not clearly identified by another job family, but having responsibilities involving directing, managing, or coordinating various agency functions or programs, may also be included in this job family. Typical Functions

• Develop training program for the new troop administrative staff group, using DPS policy, state and federal laws, and software user manuals as guides. Traveling to all troop locations implementing and auditing processes put in place for the troop administrative staff.
• Monitor all training programs for troop administrative staff.
• Responsible for making sure that all troop administrative staff is updated and adapts to new processes, and technology when it becomes available.
• Train all troop administrative staff, both current and incoming. Responsible for establishing standards for training and will keep training records for all staff.
• Act as a liaison between troop administrative staff and upper management. Advise upper management how to better streamline current workloads and provide input about possible technology changes and processes.
• Supervise first level supervisors and Troop secretaries, including approving timesheets and time off, evaluating performance, and checking the work of the first level supervisors and Troop secretaries.
• Standardizing processes and policies performed by administrative personnel.
• Performing administrative functions and completing projects for Command Staff.

Level Descriptor At this level employees are assigned responsibilities involving the direction or management of a major program, division, unit or function, which is large in size and scope. Responsibilities include program development, direction, planning, and evaluation and organizing and coordinating program services and activities. Incumbents will be given administrative freedom to plan, develop, and organize all phases of the work necessary for its completion within broad program guidelines. Knowledge, Skills, Abilities and Competencies Knowledge, Skills and Abilities required at this level include knowledge of the methods of organization and management; of public administration; of agency policies and procedures; of grant or contract program requirements; of the legislative process; of basic research and statistical techniques; of federal and state laws and regulations relating to administration of assigned programs; and of supervisory principles and practices. Ability is required to establish and maintain effective working relationships with others; to communicate effectively, both orally and in writing; to establish and develop training programs; to exercise good judgment in analyzing situations and making decisions; to organize and present facts and opinions; to plan, direct, and review the work of others; to analyze complex situations and make responsible decisions; and to coordinate the work of organizational units. Education and Experience Education and Experience requirements at this level consist of a bachelor's degree and four years of professional experience in business or public administration, including one year in a supervisory or administrative capacity; or an equivalent combination of education and experience, substituting one year of technical administrative* or professional experience in business or public administration for each year of the required education. One year of technical administrative* experience may be applied for one year only of the required experience. *Technical administrative experience would include highly complex clerical work gained under the direct supervision of a professional supervisor or manager. NOTE: No substitution will be allowed for the required professional level experience in a supervisory or administrative capacity. Special Requirements

• Must possess a valid Oklahoma Driver's license.
• Applicants must be willing and able to fulfill all job-related travel requirements associated with this position that consists of frequent in-state travel and occasional over-night travel.
• This is NOT a telework position.
• This position is safety sensitive as defined by 63 O.S. § 427.8.

Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current State of Oklahoma employees must apply for open positions through their Workday account. Go to Careers app on WD home screen> Click on 'Find Jobs-Internal State of Oklahoma'.

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